Employees receiving a January paycheck who were actively employed as of December 18, 2023 (the Governor’s announcement date) and who have not submitted a resignation as of January 8, 2024 (the board award date), indicating an intent to return for the semester.  

The purpose of the supplement announced by the Governor is to support retention of teachers and support staff outlined in the quality basic education (QBE) formula. On January 8, 2024, the Board of Education voted to extend the one-time retention supplement to all HCS employees and critically embedded contracted staff, such as contracted teachers, substitutes, custodians, and school resource officers. 

Eligible full-time and hourly employees will receive $1,000. Eligible part-time employees and critically embedded contracted staff will receive tiered supplements in accordance with their documented work schedule commitment.  

Are substitute teachers/substitute nutrition/substitute transportation staff eligible for a supplement? 

Yes, bus drivers are treated as full-time employees for benefit eligibility and therefore are eligible for the supplement. 

Yes, bus monitors and campus security monitors are hourly, on-call staff members and will receive the $1,000 supplement. 

If I worked more than one job during the year, for example Teacher and BASE worker, will I get two supplements?

No, employees can earn only one supplement. 

Yes, however, Active Retirees are restricted by TRS rules to 49% of the supplement amount and would receive $490 ($1,000 x 49%).  

Employees will receive the supplement as an addition to their regular January pay on Wednesday, January 24, 2024. Timelines for disbursements for contracted staff may vary and will be delivered via the service providers payroll processes.    

Yes. Per IRS Publication 15 (Circular E), supplements paid concurrent with an employee’s wages are taxed at an individual’s filing status and W-4/G-4 withholdings on file.  Additionally, Social Security tax in the amount of 6.2% and Medicare tax in the amount of 1.45% are also required deductions. 

No, TRS has determined that this income is not normal, earnable compensation based on state law so both the employee and employer deductions are not applicable.  

The total cost of the recommendation is $7.0 million, with $4.14 million in funding provided by the state covering 3,718 employees from staffing categories identified within the QBE formula. The remaining cost to extend the supplement is $2.86 million and will be satisfied through use of general funds, and would  cover more than 3,000 employees and critically embedded contracted staff.