Friday, July 19, 2024 at 10 AM (EST).

We encourage all parties interested in doing business with Henry County Schools to register in the HCS’ Vendor Registration and Solicitation platform to receive notice of business opportunities that match the vendor’s offered goods and/or services. 

Vendors may consult department and school webpages to identify district programs and contacts that are aligned to the business offer. Interested vendors may also submit written business plans to applicable representatives for HCS; HCS does not commit to explore proposals occurring outside of advertised solicitation opportunities.  Note, that solicitation of students and their families for non-school related matters are prohibited by Board policy (Policy KEB) subject to principal discretion.

Please note do not visit a school and/or department without a scheduled meeting. 

If I am currently an established vendor with HCS, do I need to go through the “new” vendor registration?

Yes. We encourage all parties interested in doing business with Henry County Schools to complete the registration process and select “receive notifications” to receive push notifications of business opportunities. Also, we have implemented a new ERP system, to continue to receive opportunities we recommend registering in bonfire.

We encourage parties interested in doing business with Henry County Schools to register in the HCS’ Vendor Registration and Solicitation platform. Actions to register include:

Step 1: Click on https://henryk12.bonfirehub.com/

         Step 2. Create an account and enter all required information (including selecting commodity codes).  For a video tutorial, click here.

         You can also access the registration link from HCS’ website by navigating to the Purchasing page. 

Registered vendors receive email notifications of opportunities advertised in HCS’ Vendor and Solicitation platform that match the company’s registered commodity codes.  

No. All interested parties – including non-profit providers – are required to provide business details and a W-9 when registering. 

Commodity codes are standard classification codes for products and services. Henry County Schools’ leverages the National Institute of Governmental Purchasing (NIGP) coding taxonomy, which supports classification of products and services procured by state and local governments in North America.  NIGP Codes can be searched via the GPR portal, as well as, HCS’ Vendor Registration and Solicitation portal.

An awarded vendor has been selected to provide goods/services to Henry County Schools. Awarded vendors have been entered within the Henry County Schools financial system and have been issued a vendor number.  Awarded vendors are required to provide additional documentation upon selection to provide goods/ services.

Parties interested in doing business with Henry County Schools’ should respond to informal quote or formal solicitation requests from Henry County Schools for the opportunity to be selected.

In addition to providing a W-9, non-profit entities selected to do business with Henry County Schools must provide a letter evidencing their non-profit status.

Yes, Henry County Schools reviews contracts on various government and purchasing cooperatives. Purchasing may leverage these resources or Henry County School may choose to conduct a local advertisement if deemed in the best interest of our school system.

For a business providing a service exceeding the cost of $2499.99 with a minimum of 11 employees, the State of Georgia requires an E-verify number for that vendor. This link explores and explains this free process.

E-verify