Opening a new file on the network for the first time

Opening a new file on the network for the first time

• Double click the GradeQuick or Wgrade32 icon on the desktop to see the following login screen.

• Type your 5-digit employee number. GradeQuick will then open for that employee.
• The GradeQuick program will open and you will see a basic screen with NO names or data.
• The FIRST time you open a class, Go to File and choose New.
• You will get a Caution message that looks like the following.

• Click YES.
• A "Choose Roster to Auto Import" window will open that looks similar to the following. NOTE that a teacher's classes are now viewed in the open window. Your window may not show any classes.

• Look at the Teacher ID number. For example, the Teacher ID number below is 105. If this is not your Teacher ID number at your school or there is no Teacher ID number, click on Change.
• Choose your Teacher ID number.
• Highlight the class by clicking on the class name. Choose OK at the bottom of the screen.

• You will get a message (Warning) about the number of students that have been added to your class roster.

• Click OK and your roster will automatically be placed in the open GradeQuick spreadsheet.

• You may choose to sort the students by last name by clicking on the arrows to sort ascending or descending. However, once you sort, you cannot undo the action.

• To save a file the first time you use it, click on File, Save As and name the file. (Example: Nanney Homeroom).
• To save the same file after the first time you use it and have already saved it previously, click on File, Save. This will overwrite any information in the file that you are using.
• To save a file under a different name (keeping student names and ID numbers), click on File, Save As and name the file. (Example: Nanney 3rd Grade Math).

• Go to Grading, Set Grading Symbols.
  

• Highlight a grading symbol by clicking once on the symbol
• At the bottom left of the open window, you can change the symbol and/or value of the symbol.
• Click Change Now.
• NOTE the fixed symbols in the right side of the box that will always be present in the program.
  • NC means the students receives No Credit. No Credit is the same as a grade of zero.
  • X means the student is Exempt from the activity. A grade of X means the grade/activity does notcount against the student's grade.
  • ** means the student has an Incomplete for the activity and has the opportunity to make up the work. If the ** is not changed to a number grade, the ** means the student is exempt from the activity and the grade/activity will not count against the student's grade.
• If you want to use check marks for grades, you can set a check mark to equal a number grade. For example,
  = 100
  = 90
  = 80
• To type a check mark in GradeQuick, hold the Control (Ctrl) key on the keyboard while typing the letter c.
  Ctrl C =
• Click OK to save the grade symbols.
  

• Grade category names are set up when an activity is added (see Adding activities with grades).

• DEFINITIONS:
  • TEST means any task or assignment for which you wish to enter scores. A "test" column can be a quiz, lab, speech or any assignment you wish.
  • CATEGORY means a group of individual assignments by type, such as QUIZZES, DAILY GRADES, TESTS, LABS, HOMEWORK, etc.
  • TERM means a grading interval or marking period within a year.

    NOTE: Henry County uses 6 terms.
    Term 1 = the first 6 weeks grading period of the fall semester
    Term 2 = the second 6 weeks grading period of the fall semester
    Term 3 = the third 6 weeks grading period of the fall semester
    Term 4 = the first 6 weeks grading period of the spring semester
    Term 5 = the second 6 weeks grading period of the spring semester
    Term 6 = the third 6 weeks grading period of the spring semester

• Adding information on an activity
  • To add an activity, click on the Add New Test icon on the Standard Toolbar OR click to the right of the last test column.

• At the top of the column are facts to add about the activity.

• Click in the Name field and begin typing. For Name, replace the ** with the short name of that specific assignment or test. The name should be unique. Space is limited to 8 characters. Click or hit Enter to get to the Long Name field.
• In the Long Name field begin typing. For Long Name, teachers may enter a longer name or description of the assignment up to 40 characters.
• For the Term field, choose the term in which the grade is to be entered. (See Definition of Terms).
• For the Category field, type the name of the category such as QUIZZES, DAILY GRADES, TESTS, LABS, HOMEWORK, etc. Once the category has been entered here by typing, you can choose the category from a drop down list on all other activities. NOTE: Each class file can contain up to 16 categories.
• The current date (according to your computer's clock) will automatically appear in the date field. It is important to replace the date with the correct date on which you actually gave the assignment or exam. Click on the drop-down arrow to choose a date in the calendar.
• For the POSSIBLE field, you must enter the maximum number of points possible for any activity in this field BEFORE you will be able to enter scores for that test. If you choose to give extra credit on an activity, those points should NOT be included as part of the POSSIBLE.

• Entering student activity scores
  • Click in the activity column by a student's name and enter a score. Click ENTER to go to the next student's name to enter another score.
  • Entering a grade, which is LARGER THAN THE POSSIBLE points for an activity, is the same as a student receiving EXTRA CREDIT for the activity.
  • Never enter a zero (0) as a score unless the student actually scored 0 on the assignment and you want it to count as zero (0) in the student's average.
  • Leave the ** to signify Incomplete. If you do not change the grade, it will show that the student is exempt from the activity.
  • Type X if the student is exempt from the activity.
  • Type NC for NO CREDIT. (No Credit = zero (0) and will average as a zero.

• Entering the same scores for all or most students
  • If all or most students receive the same score for an activity, then click in the column for that activity BEFORE typing in scores.
  • Right click on the mouse to see a menu. Choose Fill Current Column.

• Type in the number of points that each (or most) student(s) receives for this activity and click OK. For example, on this 10-point homework activity, most students completed the assignment and received all 10 points. Click OK.

• GradeQuick will ask "Are you sure?"
• Click Yes. The column will completely fill with the number grade you have chosen.
• If any student does not receive the full credit for the assignment, that student's grade can be changed in the column simply by typing over the filled-in grade.
  

• Unweighted Grading Methods
  • If you do not create special weights for particular tests or categories, GradeQuick uses a POINTS system.
  • The teacher assigns points to activities and "weights" them by making an activity count more points.
  • The program computes an average by dividing the points earned by the total possible points.

• Weighted Grading Methods
  • AFTER adding activities in each category, you can weight the categories.
  • Go to Grading and click Weighting.
  • The weight categories area will be blank. Place a check mark in Weight Categories.
    

• The categories that appear will be the ones you have entered already. The percents will be at 0.00
• Highlight a category by clicking on it. Type the weight you want to give a category.
• NOTE about WEIGHTING
  • The two most common methods of weighting are Single Digit Weights and Percent Weights.
    • In Single Digit Weighting, each category is weighted as a 1, 2, 3, 0.5, etc. For example: If I weight Tests with a 2 but Quizzes with a 1 and Daily with a 1, then the Test category will count twice as much as the Quiz category and also the Daily category.
    • In Percent Weighting, each category is assigned a percent value. You DO NOT have to type in the percent symbol. The weights do not have to equal 100%; however if the weights add up to 100, you will be viewing the true percent. GradeQuick will compute the final average regardless of the sum of the weights.
• If you would like to weight individual activities WITHIN a category, place a check mark in the Weight Tests box.
  

• Go to Grading and click Weighting.
• Place a check mark in Weight Terms.
• Highlight Term and change its weight to 1. When you add grades in Terms 2 and 3, each of those terms must also be weighted 1. All terms must be weighted the same number for each six weeks period to be weighted equally.
  

• If you wish to save the file to another destination like a floppy diskette, first open the file to save.
• Click on File, Save As
  

• In the drive list, choose the A: drive.

• Click Save.
• You may get a message that says " You are not saving this file to your home directory. Would you like to save anyway?"
• Click YES.
• Make sure that you have a floppy diskette in the drive and that there is plenty of room to save.
• Teachers in trailers may then take floppy diskettes with grade files to their trailer and use them IF THE GRADEQUICK PROGRAM HAS BEEN LOADED ON THE COMPUTER'S TRAILER FROM A CD.

• If you wish to bring in a file from a floppy disk after working on it and saving it at another location, go to File, File Management, Check In GBK File…

• Choose the a: drive in the drop down list.

• Choose the file names in the list by clicking on the file names in the center section. Send them over to the Selected Files list by clicking on the >. Click OK.

• You will get the following message.

• You will overwrite the file on the fileserver by clicking Yes above. Be sure that you want to overwrite the file.

• Double click the GradeQuick icon on the desktop
• Go to File, Open
• Choose the class from the list and click Open
  

• Set up a password for each file by opening the file, clicking on Options, Password, Set Password.
• PASSWORDS ARE CASE SENSITIVE. Mary is a different password than mary.
• SET A PASSWORD FOR EACH CLASS!
• REMEMBER the passwords and place them in a safe place!
  NOTE** You cannot change a password once it has been set.
  

• Click on a row for any student.
• Click on the Student Information button at the top.
• View the student's information.
• DO NOT ATTEMPT TO CHANGE ANY STUDENT INFORMATION! Changes need to be made by the front office!